EGEA Contract: Sick Leave
Personal or Sick Leave should be deducted from your bank in 30 minute increments. Sick leave is docked based on the time you are away from your job during the contracted work day, not the amount of time that you will have a substitute covering your classes. Your site may have a special form for you to indicate the amount of time you will be using for your absence.
For elementary teachers using sub finder, absences are still recorded in half day or full day increments, depending on the time you are off campus, even though you may not be gone for the entire period or block of time. The sub may be assigned to other duties by administration to make up the remainder of the time not spent subbing for your assignment. This is why notifying your secretary of your actual absence is critical for the accurate reporting of your sick leave to HR. When in doubt, talk with your school site secretary.
At secondary you should also check with your school secretary for the proper procedures. If you are gone less than a full day, your leave should be deducted in 30 minute increments. However, substitutes are paid based on a half or full day. At a school on a block schedule, one period/block is considered a half day. 2+ periods/blocks are a full day. At a school on a traditional 6 period day, 2 periods are considered a half day while 3+ are a full day. In either case, you are only docked for the time you are away from your job, not the amount of time the sub is paid for.
Reminder, you are contracted for a full 7.5 hour day. Whether you have students or are on your prep, leaving during the contract day for personal necessity or sick leave requires reporting that absence. For example, if you leave school 90 minutes before your contract day ends, even if all or part of that time is your prep, you must let your administrator or secretary know that you will be gone the full 90 minutes, even if you will only need a substitute for 30 minutes.
The district may require written verification and/or documentation that the leave was taken for the purpose described in Collective Bargaining Article 18.
Sick leave and personal necessity are not to be used to extend holiday weekends or to take vacations during contract time. If you do so, you run the risk that your pay may be docked at your per diem rate. Prior approval is not required for sick leave, personal necessity, bereavement, jury duty, or maternity leave. However, you may be asked to fill out a request/leave form.
See article 18.502 in the Collective Bargaining Contract to see appropriate uses of Personal Necessity. There is no such thing as “no tell” days.
Remember, unused sick days count towards STRS service credit and can increase your retirement compensation.
Questions about sick leave should be directed to Human Resources at 916-686-7795.