Q: Am I required to explain why I want a particular record when submitting an open records request?
A: Most of the time, states and the federal government FOI laws make clear that the motivation behind an open records request is irrelevant. Recordkeepers, most laws say, may not even ask such a question. There are a few quirks, but they should present no barrier for student journalists engaged in bona fide news reporting (no matter the topic).
For example, a couple of states treat requests for data that will be used for commercial profit differently, sometimes charging extra fees. Also, Kansas and Montana have both had odd cases handed down (older cases — but still on the books) where judges have allowed government agencies to examine whether the interest in the information is legitimate or sufficient to overcome competing interests in secrecy. Kansas, for example, apparently limits the right of the public to inspect governmental records to those situations where “there is a laudable object to accomplish or a real and actual interest in obtaining the information.” (Such a provision should not present a barrier to Kansas student media engaged in newsgathering.)
If your motives or purposes for requesting public information are questioned, you are right to push back and reach out to the SPLC or a media attorney for more information or assistance.