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Fall 2017

PROGRAM NEWS

New online risk assessment tool launches November 1

The Office of Research and the Office of Environmental Health and Safety will launch a web-based tool for conducting risk-based assessments on November 1, 2017. The Online Risk Assessment Tool (ORAT) replaces the existing Occupational Health Registry. Because it is important to understand the potential risks associated with your research/job-related duties, the ORAT will walk you through the process for assessing potential risks due to contact with animals, hazardous agents, operations or environments.

Update to e-IACUC protocol form starts November 2

A new euthanasia protocol activity will be available in the e-IACUC protocol form starting November 2, 2017. This activity replaces the separate “euthanasia” section and the activity “euthanasia for tissue harvest only.” The new euthanasia activity will show up when an amendment is created for a current protocol or a new or renewal protocol is initiated. Information previously approved in the old euthanasia section will be transferred to the new activity. Investigators should confirm that the transferred information is correct, that a use location is associated with the activity and that all personnel performing the activity are listed. Contact  Angela PhillipsAnthony Yonkura or iacucinfo@osu.edu for assistance.

New! Rodent cage-side surgery records

Rodent Cage Side Surgery CardInvestigators are required to maintain accurate records of anesthesia, surgery and post-operative care, including analgesic administration. To help meet this requirement, the veterinary staff has developed a convenient pink surgery/post-op card as a way for investigators to document post-op care and maintain surgery information at the cage-side level. Once post-op care is complete, the card can be placed in a lab notebook for safekeeping. Cards can be obtained by emailing UlarTraining@osu.edu.

Sims receives Technician of the Year Award from AALAS

Crystal SimsCrystal Sims, senior animal health technician, University Laboratory Animal Resources, received the Technician of the Year Award from the American Association for Laboratory Animal Science (AALAS). AALAS is an association of professionals dedicated to the humane care and treatment of laboratory animals, as well as the quality research that leads to scientific gains that benefit people and animals. The Technician of the Year Award recognizes an individual for their accomplishments and contribution to the promotion of laboratory animal care. Sims cares for a variety of animals including mice, rats, guinea pigs, sheep and nonhuman primates. She also supports the experimental surgical core, providing medical care and assistance with animal preparation, anesthesia induction, monitoring and recovery.

Animal per diem rate change

The annual increase for  animal care per diem rates took effect on October 1, 2017. The FY 2018 rates reflect a 2% increase over FY 2017 rates. The rates also include a change in the weaning charge for mice, previously based on tech time. University Laboratory Animal Resources (ULAR) is moving to a standard fee per weaned cage, as is the practice with peer institutions. This fee only applies to cages ULAR staff have to wean, not to cages weaned by research staff. Learn more about colony management responsibilities and ULAR support services. Contact Valerie Bergdall with questions.

Zoonotic fact sheets for working with cattle

Investigators working with animals should be familiar with diseases that could be transferred between animals and humans. Below is a list of a few causative agents that you may be exposed to when working with cattle:
  • Cryptosporidium parvum protozoa parasite
  • Escherichia coli bacteria
  • Giardia spp. protozoa parasite
  • Leptospira spp. bacterial spirochete
  • Rhabdovirus (rabies and vesicular stomatitis)
  • Trichophyton spp; Microsporum spp. Fungi (Ringworm)
  • Salmonella spp. bacteria
  • Toxoplasma gondii
Fact sheets with information about these specific agents and agents for other species are available on the Environmental Health and Safety website. Check back frequently as fact sheets are being uploaded for other species.

IACUC POLICIES

Updates

All policies developed by the Ohio State Institutional Animal Care and Use Committee (IACUC) to assist investigators and staff with research are available on the IACUC Policies and Procedures webpage of the ORRP website. These policies are reviewed on a regular basis to ensure that they continue to meet regulatory requirements.

Revised Housing Requirements for Animals: this policy was revised to reflect that each housing exception location must submit a blank copy (template) of the work schedule/log sheet that is used to document the completion of tasks outlined in the housing Standard Operating Procedure (SOP). View the revised policy.

Instructions in e-Protocol for non-ULAR/investigator space will be updated to match the requirements in this policy as follows:
  • Attach the animal housing/husbandry SOP. Rodent SOP templates must be used for mouse static housing and mouse/rat ventilated housing.
  • Emergency plans for each "housing exception location" and the work schedule/log sheet that will be used to document completion of tasks outlined in the SOP must be emailed directly to IACUCInfo@osu.edu, rather than uploaded into e-Protocol. The emergency plan template must be used. Rodent log template sheets can be used as written or modified to fit the needs of the housing area.

REMINDERS

How to report animal concerns

Report Animal Concerns FormThe Ohio State University is committed to the humane care and use of animals. All faculty, staff, students and volunteers, acting in good faith, are encouraged to report suspected or actual wrongful conduct associated with the use and care of animals. No adverse action will be taken against anyone making a report, and a name is not required to be given. The IACUC is required by regulatory agencies to review and investigate reports of concern involving animal care and use.
 
Animal concerns can be reported in a number of ways: 
  • Call the Anonymous Reporting Line at 866-294-9350, the IACUC chair at 614-292-8476, or the university's institutional attending veterinarian at 614-292-1561
  • Email animalconcerns@osu.edu
  • Make an online report using the Anonymous Reporting Line
  • Send written correspondence to: IACUC, 1960 Kenny Road, Columbus, OH 43210-1063
Provide as much information as possible so that a thorough investigation can be conducted.

For additional information, please see the IACUC policies and procedures for Investigating Concerns Involving Animal Care and Use. For information regarding the university’s Anonymous Reporting Line, see the Office of Human Resources Whistleblower Policy 1.40.

Accessing CITI via the Ohio State portal

Citi Program logoThe Collaborative Institutional Training Initiative (CITI) program must be accessed via the Ohio State portal. You will be prompted to enter your Ohio State username (lastname.#) and current password.

E-PROTOCOL TIPS

Amendments and annual reviews

Amendments and annual reviews are two separate functions within e-Protocol. They can be created, submitted and reviewed at the same time, even if they are both for the same protocol.

Reporting sponsor(s) and project numbers

Fiscal officers frequently check funding information in e-Protocol. Be sure that the information listed in the "funding source" section of the protocol form has the most up-to-date and accurate information. This will expedite grant submissions and placing orders. 

Changing the study team

Study Team Activities screenshotChanging the study team is a two-step process. Anyone listed on the protocol can complete the first step. Click on the "Propose Study Team Change" link in e-Protocol and add any new personnel. Only the PI can complete the second step. All personnel training requirements must be up-to-date before the second step can be completed. Anyone can click on the "Check Study Team Requirements" link to ensure all requirements are up-to-date. The PI must click on the "Submit Study Team Change" link to finalize any changes.

Checking training requirements

Once a “proposed” study team change is made, you can check the training requirement status of the team member(s) added in e-Protocol by clicking on the “Check Study Team Requirements” link. You will only see information for the new member(s). To view everyone listed on the protocol, click the “View Protocol” button on the e-Protocol homepage and go to the "Study Team Member" section.

Can't find a name for a study team change?

If you cannot see a new employee or student’s name in the e-Protocol system, they may need to register manually. They can do this by logging in to e-Protocol with their Ohio State username and password. The system will automatically take them to a registry screen. Once they successfully register in the system, their name will show up instantaneously.
IN THIS ISSUE
  • New online risk assessment tool launches Nov. 1
  • Update to e-IACUC protocol form starts Nov. 2
  • New! Rodent cage-side surgery records
  • Sims receives Technician of the Year Award from AALAS
  • Animal per diem rate change
  • Zoonotic fact sheets for working with cattle
  • IACUC policies update
  • Reminders
  • e-Protocol tips
EVENTS

Upcoming IACUC meeting dates

November 17, 2017
December 15, 2017
January 19, 2018
February 16, 2018

Meetings begin at 12:30 p.m.

Additional information about submission deadlines can be found on the IACUC meetings webpage.

ULAR training sessions


Facility Introduction and Mouse Overview

November 9 (10 a.m.)
November 28 (1 p.m.)

December 14 (10 a.m.)
December 26 (1 p.m.)

January 11 (10 a.m.)
January 23 (1 p.m.)

February 8 (10 a.m.)
February 27 (1 p.m.)

 
Rodent Survival Surgery
 
November 21 (10 a.m.)
December 19 (10 a.m.)
January 16 (10 a.m.)
February 20 (10 a.m.)

Class sizes for ULAR training sessions are limited to 15 registrants.
 
To register: Email ulartraining@osu.edu.
 
Individual sessions may be arranged for protocol-specific techniques by completing the Training Request Form on the ULAR training webpage and emailing it to the ULAR training coordinator at ulartraining@osu.edu.
RESOURCES

Office of
Research Units

© 2017 The Ohio State University – Office of Research
Office of Responsible Research Practices – Institutional Animal Care and Use Committee
Research Administration Building, 1960 Kenny Road, Columbus, OH 43210
Phone: 614-688-8457 | Fax: 614-688-0366 | Email the IACUC

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