Winter RRN Newsletter - training & Kit updates
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Rapid Response Network Newsletter

Please share this email with colleagues in your organisation, it contains useful links for the RRN and will help to make more people aware of the important resources provided by the network.
Hello and welcome to the first Rapid Response Network Newsletter!

It's that time of year again when the weather gets worse and we retreat into the comfort of Christmas. Before you finish for the festive season we thought that we would take the opportunity to update you on what's been happening in the RRN. These will be quarterly emails and we welcome submissions from members about the RRN, conservation, emergency procedures and anything else you feel is relevant. Please email to submit an article.

We hope that you won't need to use the kits, but if you do you can find all of the member information on our website

Thank you for supporting the RRN; we couldn't function without your important memberships. We would like to wish you a very merry Christmas and all the best for 2014.

RRN Committee

Rotherham kit moved!

The Rotherham kit has relocated.  It's now at the Main Museum Store, 3rd Floor, Bailey House, Rawmarsh Rd, Rotherham, South Yorkshire S60 1TX.
The kit monitors are Lauren Martin and Michael Mather.  The main contact number remains the same: 01709 336626.  Mike also has a work mobile: 07920058566.  Access is still during office hours only.
Details are in the members’ area of the website (map to follow soon) but please make sure you update your emergency plan to reflect this important change.


Cold weather tips for your buildings and collections

Winter is here and the Christmas shutdown almost upon us.  Reduce the seasonal risks to your collections with some advance planning and these basic prevention measures:
  • Check the building fabric is sound and guttering, downpipes, gullies and drains are clear of dead leaves
  • Lag water pipes and your cold water tank
  • Make sure your emergency plan shows the location of utilities supplies and how to turn them off
  • Have flood kit basics to hand so that you can respond quickly to a flood: sandbags, buckets, mops, wellies, personal protective equipment and polythene sheeting to protect unharmed material; remember, there’s extra equipment available at your local RRN depot so have the details in your in-house emergency kit
  • Make sure heating and electrics have been checked or serviced and are working correctly
  • Don’t leave temporary heaters  unattended for long periods and switch them off when the building is unoccupied
  • Ensure your emergency contacts list is up to date and includes any RRN members you think you may have to call on
For more tips see Ecclesiatical’s cold weather advice:
Environment Agency:

RRN website news

We now have a new domain name to help distinguish us from our previous host, the Vintage Carriages Trust, and pave the way for future web developments.  The old web address now automatically diverts to this but still shows the existing website.  The RRN Management Committee would like to take this opportunity to thank Philip Walton warmly for enabling this and for his continued technical support for our website.

Meet the membership

We will use this space to tell you a bit about what our members do and how they use the RRN. Rachel has kindly stepped in to be the first to contribute!

My name is Rachel Greenwood I am the only conservator working with a team of 15 archive and record management staff, at the North Yorkshire County Record Office based in Northallerton.
We host the sixth RRN kit brought in 2012 to allow better access to the membership in the north of the county and I am the contact should you ever have to use it. 
Part of my job is to update our disaster plan and run in-house training, having the kit available and knowing we have the back up from the network makes that plan more robust.
Our 5 repositories house over ten miles of shelving and are based in a purpose adapted building which has certainly has its issues, mainly based around the guttering. One observation I have to pass on is how much space you need to salvage even a small amount of wet material, particularly archives with boxes full of individual sheets of paper.
Having said that the one piece of kit I think is a particularly good and I know one has been added to each kit this year is the drip diverter you’ll have to forgive me the Mary Poppins moment in front of the kit! Worth bearing in mind thinking ahead to any burst pipes!

Follow us on Twitter!

The RRN is now tweeting!  Our Twitter account is @YorksRRN.  We’ll use this to keep in touch e.g. announcing forthcoming training and meetings, sharing relevant news stories and advice.  Please follow us or mention us to colleagues who tweet.  NB This account isn’t for use in emergency – we’ll only be looking at it during working hours!
Alison Cullingford, University of Bradford (@speccollbrad).

Wishing you a happy Christmas
and all the best for 2014

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