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Documenting government | Promoting history | Securing rights
January 2017

2017 Member Webinar Series Focuses on Planning and Managing Grants

Project planning is invigorating; finding the project funding is often difficult. Many of us naturally turn to grant funding to make programming and special initiatives happen. No matter the source of this funding, successful grant recipients have several things in common: a well-thought out and compelling proposal with a realistic work plan and budget, performance measures to meet, and an idea of how to sustain the work.

This year's member webinar series features five webinars that will walk you through the process, beginning in April with a panel of federal funders talking about their programs.  Each webinar will be followed the next week by a one-hour Learning Lab, a conference call with webinar presenters to answer your questions and dig a little deeper into the topic.

In addition to these themed topics, the 2017 line-up features two SHRAB Town Halls, a look at advocacy activities, and an annual meeting wrap-up.  We kick the series off on Thursday, January 26th, with a look at CoSA's plans for 2017, including a preliminary look at the recommendations of the Sustainability Task Force.
26 January: CoSA on Tap for 2017
23 February: SHRAB Town Hall
23 March: Advocacy
27 April: Grants Kick-Off – Grants Available
25 May: Grants Planning/Grants Management
22 June: Sustaining the Grant Program
27 July: Annual Meeting Wrap-up     
24 August: Budgeting for Grants
28 September: SHRAB Town Hall   
26 October: Managing the Unexpected in Grant Funded Projects  

For more information on the entire series and registration links, please visit our website.

CoSA-Preservica Practical Digital Preservation Webinars Begin 

With support from Preservica, a second year of digital preservation webinars is ready to begin.  While several of the webinars focus on specific tools or ideas to improve digital preservation in state archives, the series is expanding to include information valuable to others in state government, allowing each state archivist to reach out and invite colleagues, including senior managers, IT officials, and state agency records officers, to attend.

First up this year is Protect and Preserve Your Digital Information Long-Term: A Briefing for Information Professionals & Practitioners on January 24, 2017 from 2:00-3:00 PM EST. Register Here

State archivists received template invitations for the January webinar, to personalize as invitations to their state IT staff. An additional template invitation to the February series for records officers is coming soon. Plan to attend these webinars and invite others in state government, or host a webinar viewing party at the state archives. No matter the venue, be sure to take advantage of this opportunity to share ideas about the benefits of digital preservation with others in state government.

For information about the entire series and to register, visit our website.

Welcome, Spacesaver!

Joining the ranks of CoSA's Corporate Sponsors is Spacesaver Corporation, which is supporting the production of the 2016-17 ARM Survey and State of State Records report. Spacesaver is known to many of our members as a supplier of various storage products including high-density mobile shelving and racks for framed materials. "We are honored to support this project," wrote Mark Haubenschild, Spacesaver President/CEO, in an email to CoSA Development Committee chairman Matt Blessing.


CoSA's new conference call service offers state archivists a forum to discuss topics of mutual interest and concern in an informal and confidential way. State archivists can contact CoSA when they have a topic they would like to discuss with their peers and staff will set up a conference line or an online meeting space and get the word out to your 55 colleagues. The initiating state archivist will get all the information for starting the meeting and will be responsible for starting and moderating the discussion - no CoSA staff will be on the call with you.  

If you have a topic and date you would like to have a call, please contact Anne.

Advocacy Updates

CoSA's Advocacy Committee and the Joint Working Group on Issues and Awareness (a team comprised of representatives from CoSA, NAGARA, SAA, and RAAC) are monitoring the transitions taking place in Washington.

Late last year, the Joint Working Group prepared and sent an issues document to the Trump Presidential Transition Team. Titled Recommendations on Federal Archives and Records Management Issues, you can access the document here

Don't forget that the Statement on Developing and Maintaining a Strong State Archives is also available for your use.

Thank You Committee and Task Force Volunteers! 

It's a simple fact: we couldn't be doing the work we're doing if not for all our volunteers. In addition to many loyal state archivists, CoSA committees and task forces have benefited from an impressive number of staff archives staff and retired state archivists in the last four years.  To find out who these great folks are, check out the roster of committee and task force members.

Welcome New State Archivists!

Aly Jabrocki was appointed Colorado State Archivist, succeeding George Orlowski.

Ted Hale was appointed Arizona State Archivist, succeeding Melanie Sturgeon.

Barbara Teague Joins CoSA as Program Consultant

Barbara Teague, retired Kentucky State Archivist, is beginning additional duties with CoSA this month, serving as CoSA's Program Consultant overseeing program development and communications. She will assist the Education and Training Committee with its expanding role, as well as continue her work as a consultant on the State Electronic Records Initiative. Barbara's email is:  

Member Highlights

Alabama Media Group Donates 3 Million+ Images to State Archives 

Alabama Media Group is donating its massive collection of historical photographic negatives chronicling the people, places and events of the 20th century to the Alabama Department of Archives and History, where the images will be preserved, catalogued, digitized and made available online to the public.
Containing more than 3 million images from The Birmingham News, The Huntsville Times and Mobile's Press-Register, the collection is the largest gift of historical content received by the state archives in its 115-year history.
Most of these photo negatives have never been printed or published. "The breadth and depth of the collection are astonishing," said ADAH director Steve Murray. "We have only begun surveying the materials, but we can already tell that this will be an unparalleled resource for students, educators and researchers studying 20th century Alabama."

State Archives' Website Among Best for Genealogy 

Family Tree Magazine named the Arkansas State Archives' website to its list of 75 Best State Websites for Genealogy in 2016. Each year, the magazine honors the best websites across the country specializing in genealogical research. This is the second time the State Archives has been honored with this designation. In 2011, it was named by Family Tree Magazine as one of the top 101 best genealogical websites in the U.S.  

Library and Archives Helps Fire Victims Replace Records  

For families who have lost important papers in fires or other events, a state agency possibly can offer some copies. The Tennessee State Library and Archives, which keeps copies of some records, has been helping some victims of the Nov. 28 wildfires in Sevier County replace vital records. "Sometimes people think of the Library and Archives primarily as a place to go if you're conducting historical research of some sort, and that is certainly an important role that the Library and Archives plays," State Librarian and Archivist Chuck Sherrill said. " However, we also provide these vital records that people need in their everyday lives. That's what we really want people to understand, that we're here to serve all Tennesseans, not just those with specialized interests."

Old New York Court Records Coming to State Archives

The nearly 2,000 boxes and bound volumes of paper and parchment documents are being transferred from the New York State Unified Court System to the New York State Archives, according to Chief Judge Janet DiFiore, state Education Commissioner MaryEllen Elia and State Archivist Thomas Ruller. Many records include cases handled by Alexander Hamilton, Aaron Burr and Robert R. Livingston, one of the drafters of the Declaration of Independence, and others who practiced as lawyers or judges in these early courts. 

Partnership Puts Records Online

A partnership between the Arizona State Archives and Ancestry resulted in new online data that includes the Arizona territorial census records from 1864 through 1882. The records provide information such as name, place of residence, age, ethnic background and occupation of more than 85,000 Arizona residents of the time. The online records also now include: school census records, marriage records, wills and probate records and early state prison records. Deputy State Archivist Dennis Preisler said “This partnership allows historians, demographers, sociologists, students of Arizona history and genealogists access to over three million names in ten separate record collections.”

Latest Digitized Exhibit Now Online  


80 years after the San Francisco-Oakland Bay Bridge first opened to traffic, the California State Archives is providing a rare look at the construction of this California icon. The exhibit “Spanning the Bay” tells the story of one of the nation’s largest and most ambitious public works projects. This is the Archives’ latest digital exhibit hosted by the Google Cultural Institute. 

Items of Interest

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