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Documenting government | Promoting history | Securing rights
January 2016


2016 Member Webinar Schedule

This coming year’s series of CoSA Member Webinars highlights projects and programs that feature state archives working in collaboration with a variety of public and private stakeholders in program creation, service delivery, and advocacy.  The state archives could be the initiator of the project/program or the participant in a stakeholder's initiative.  Member Webinars typically occur the 4th Thursday of the month from 3:00-4:00 pm Eastern.

January 28:  What's on Tap for CoSA in 2016; presenters include CoSA Board Officers and Committee Chairs; this webinar will also include a presentation by Ancestry, CoSA's Platinum Sponsor

February 25:  SHRAB Town Hall; presenters - Kathleen Williams and Dan Stokes, NHPRC; Florent Hardy, Jr. (LA) and Jelain Chubb (TX) will discuss the the nuts and bolts of how they planned and presented their 2015 Archives Month activities.

March 24: Collaborating for Advocacy;  Join members of the Joint Working Group on Issues and Awareness (CoSA, NAGARA, and SAA) to learn how the three organizations are working together to make a bigger advocacy impact.

April 28: Building and Working with Partnershipspresenters include Gold County Archivists (CA)

May 26: Funding Collaborations: presenters include representatives from organizations that developed the Massachusetts Municipal Clerks Archival Records Project, an IMLS-funded, multi-year online training program.

June 23: Collaborations with K-12 Schools; presenters include Julie Daniels, Coordinator of Educational Programs at the NYS Archives.

July 28:  Archival Documentation with Communities of Color and Marginalized Communities; presenters include Linda Trujillo (NM), John Suter (NY), and Dominique Daniel, co-author of Identity Palimpsests: Archiving Ethnicity in the U.S. and Canada (2014)

August 25:  Joint Annual Meeting Wrap-up and Outcomes

September 22:  SHRAB Town Hall; Kathleen Williams and Daniel Stokes of the NHPRC will introduce the 2016 CoSA-NHPRC SHRAB Award of Merit recipient.

October 27:  Collaborative History Day Projects; representatives from California and Arkansas will discuss their History Day activities and outcomes.


CoSA/SAA Joint Meeting Program Committee Meets in Chicago

Thirteen members of the CoSA/SAA Joint Annual Meeting Program Committee convened last week in Chicago to review session proposals spanning topics as varied as digital preservation, archives management, access, outreach and professional education.  Led by co-chairs Barbara Teague (VA) representing CoSA and Cheryl Oestreicher representing SAA, the committee evaluated 119 proposals for 69 available slots.  Joining Barbara from CoSA were Sarah Grimm (WI) and Tim Baker (MD).  The Annual Meeting will be July 31 - August 6 in Atlanta.

CoSA Members hard at work: L to R - Tim Baker, Barbara Teague, and Sarah Grimm

New CoSA Website

"The website is fantastic.  So much easier to navigate and find needed information."  Susan Shaner, HI

"Oooh shiney!  Seriously though, it looks great so far.  The calendar of events right there on the main page is particularly nice"  Kristopher Stenson, OR

On Wednesday, December 9th, CoSA launched its new and improved website that completely integrates the organizational website with the former Resource Center in one new website. We believe the result is a lighter, more modern, and user-friendly tool. 
For those of you who currently have an account to access the Resource Center, you will be asked to create a new account.  We encourage all our members to create an account so that you’ll have access to the interactive Resource Center and new Forum area.  We hope the Forum becomes a lively conversation area for all aspects of your work.
You’ll also find a blog, which will be one of our ways to keep you up-to-date on programs, trends, new website resources, and general CoSA activities.
Here are some more of the highlights:
•           An enhanced PERTTS Portal for all things electronic records allows account-holders to save favorite items, comment on resources, and submit materials.  This upgrade is made possible in part with funding from the National Historical Publications and Records Commission and Preservica.
•           A directory of state archives with images of your buildings and, soon, links to your social media. 
•           A career center, where we can place your job openings and you can find career-planning resources.
•           Volunteer opportunities on CoSA and SERI committees, and for the Annual Meeting.
•           Self-directed emergency preparedness courses and resources.
•           SHRAB information for state coordinators and board members.
•           An advocacy section where you will find alerts, issue briefs and resources.
•           Ways to connect with CoSA via the newsletter, listservs and social media.
•           Program information, including webinars, meetings and events.
•           Calendar, blog, and forum functions
•           A shop where state archives can renew their memberships and purchase other CoSA items online.

We continue to look forward to your comments and any suggestions you may have for additions or improvements. 

PReP in Spanish and Portuguese

CoSA's Pocket Response Plan has been translated into Spanish and Portuguese by Isabella Baltar, Preservation Services, University of North Carolina - Greensboro Library as part of the No Boundaries in Preservation project.  The main objective of No Boundaries in Preservation is to share the work created by the Preservation Services Division of the libraries at the University of North Carolina - Greensboro, USA. Its purpose is educational and intends to exchange relevant information to the practice of basic preservation and conservation of books and documents in libraries and archives. To ensure this knowledge can cover a greater number of communities, all files will be translated into three languages: English, Spanish and Portuguese.

These newly translated documents can be found on CoSA's website.

Year End Appeal Exceeds Goal for Year

Twice a year CoSA reaches out to its members and friends seeking support for its programming and operations. Last year was no exception. Our goal was to raise $5900 for the Walch Leadership, Reserve and General Operating Funds. Through your generosity, we raised $7064! The following donors contributed to the Year-End Appeal:
Anne W. Ackerson
Lori Ashley
Timothy Baker
Matthew T. Blessing and Sue Maloney
Richard A. Cameron
David W. Carmicheal
Thomas F.R. Clareson
Jim Corridan
David S. Ferriero
Florent Hardy, Jr.
Ann B. Jenks
David A. Joens
Jeffrey Ogden Johnson
Jesse Lankford
John Metz
Kathleen D. Roe
Susan E. Shaner
Patricia Smith-Mansfield
Lisa Speer
Michael Strom
Barbara Teague
Sandra Treadway
Gregor Trinkaus-Randall
Christine W. Ward
John D. Warner, Jr.
Edward Weldon

Our sincerest thanks to all our 2015 appeal donors!

Archives Month Recap

October 2015 marked another successful year of Archives Month activities hosted by state archives.  Posters are a popular way to promote events and CoSA collected several and they can be seen on the new CoSA website.

The Oregon State Archives utilized grant funds from NHPRC to create the exhibit "I Found It in the Archives" that highlights some of the records unearthed by researchers, volunteers, and staff that illustrate the more unique records while neighboring Washington payed tribute to the historic bridges of WA with events at all the state archive branches.  The Georgia Archives hosted their 3rd Annual Genealogy Day  and Governor Deal proclaimed October as Archives Month in Georgia.

Keep continuing to share your ideas for Archives Month events on the CoSA Blog and Forum!

State of the State Archives:  This issue's highlight

State archives holdings increase overall.  Physical holdings in many state archives are not limited to state government records but can include local government and non-governmental records depending on the state.  For example, Washington and Wyoming each hold more records from local governments than from state agencies.  While most states archives physical holdings continue to grow, 9 states decreased in volume which decreased nation-wide holdings 13% from 2012.

While overall physical holdings dropped, accessioned electronic records has increased by a dramatic 65%.  This survey showed that state archives accessioned approximately 447 terabytes with 244 terabytes waiting to be accessioned. 

Member Highlights

21 States Receive NHPRC State Board Programming Grants

SHRABS across the country will be continuing to do great work including workshops, regrants, scholarships, publishing, planning, preservation, awareness, awards, Archives Month, National History Day, traveling archivists, and surveys! 

The Texas Digital Archive

The Texas State Library and Archives Commission has launched a new public access portal to the Texas Digital Archive
The TDA portal provides access to the publicly available electronic records ingested from state agencies and documents digitized from TSLAC’s historic collections.  Currently the TDA contains records of the administration of former Texas Governor Rick Perry (2000-2015) and several historic photo collections from TSLAC’s holdings.   
We welcome your comments and feedback on the new TDA portal.  Questions as well! I’ve asked Mark Myers to be the point of contact, so you can reply to him at

Delaware Public Archives Marks 110th Anniversary

The Delaware Public Archives is among the oldest continually operating state archives in the country and is older than the National Archives.

Oregon Halloween Murder Mystery Tour

The "Murder Mystery Tour" scavenger hunt was an interactive analysis of several documents, more than a century old, that detail the circumstances of a man convicted of murder in Jackson County near the end of the 19th century.

Alabama Archives Celebrate 75th Anniversary with Tours

The tours tied in with the Archives’ 75th anniversary and guide Wesley Garmon led a leisurely stroll from the front entrance to the second and third floors where items on display drew more interest.

Indiana Lights Candles for its 199th Birthday to kick off Bicentennial Celebrations

A year-long celebration of all things Indiana kicks off Friday, December 11th, 2015, the 199th anniversary of statehood, as Hoosiers prepare for their biggest birthday bash — the 2016 bicentennial.

New Alaska State Library, Archive, and Museum almost ready to open!

Bob Banghart has a simple mantra for anyone who asks about the new State Library, Archives and Museum.

“On schedule, on budget,” he said. “I mean, I’ve had people come up to me on the street and say, ‘On schedule, on budget?’ and I’m like, ‘That’s it!’”

Items of Interest

NHPRC Revised Strategic Plan Framework Available for Comment until 1 February 2016

Please share comments in the comments section of the blog or directly to Dan Stokes or Kathleen Williams.

Share Your Ideas for Continuing Education and Professional Development Needs for Archives

A set of virtual focus groups on Continuing Education/Professional Development needs across the Archives, Library, and Museum communities will be held on:

Tuesday, January 26 from 2-4 pm Eastern
Thursday, February 25 from 1-3 pm Eastern

The focus groups, sponsored by the Coalition to Advance Learning in Archives, Libraries, and Museums, will discuss key education issues for libraries, museums, and other types of cultural heritage institutions.  They are intended to be small groups - facilitating discussion among librarians, archivists, and museum professionals active in the field about their educational needs.  The findings will inform the Coalition of existing educational needs across these communities.

For more information, or to register, please send your contact information, including name/organization/phone/e-mail to Laurie Gemmill Arp at, by 5 pm Eastern on January 22 for the January 26 session; by February 22 for the February 25 session.

Please note, space is limited to 20 participants so please register early to ensure your attendance.  Those received after the maximum will be added to a waitlist. 

Upcoming Grant Deadlines

Upcoming Events

Support provided in part by contributions from the following sponsors:

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