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Documenting government | Promoting history | Securing rights
April 2017

Special Webinar from the Task Force on Technical Approaches to Email Archives

Tuesday, April 18, 2017 | 3:00 pm Eastern | Register Now

Hear about the work of the Task Force on Technical Approaches to Email Archives, formed in September 2016 and sponsored by the Andrew W. Mellon Foundation and the Digital Preservation Coalition. In this project briefing specifically for CoSA members and state archives staff, co-chairs Chris Prom and Kate Murray will be joined by selected Task Force members to report on the Task Force's work to date and to solicit feedback and input from the CoSA community. This input is critical in helping the Task Force members to shape the final report and recommendations, which will be issued in late 2017.  Others outside the state archives community are invited to attend to learn about the exciting work of the Task Force.

Grants Featured in Member Webinars

The April CoSA Member Webinar features the first in CoSA's special series on grants administration.  Plan on joining our member webinars held on the 4th Thursday of each month, January - October, at 3 pm Eastern.

New this year: Learning Labs, a one-hour follow-up conference call with a webinar presenter to discuss the webinar topic.  CoSA will host a Learning Lab the week following each grants management webinar.  
April 27
Grants Kick-Off – Grants Available
(May 4 - Learning Lab)
May 25
Grants Planning/Grants Management
(June 1 -  Learning Lab)
June 22
Sustaining the Grant Program
(June 29 - Learning Lab)
July 27
Annual Meeting Wrap-up
August 24
Budgeting for Grants
(August 31 - Learning Lab)
September 28
SHRAB Town Hall
October 26
Managing the Unexpected in Grant-Funded Projects
(November 2 - Learning Lab) 

For more information on the entire series and registration links, please visit our website.  
Please pre-register for the webinars; Learning Labs do not require registration.
CoSA-Preservica Practical Digital Preservation Webinars Continue 

Preserving Digitized State Government Records
Tuesday, May 9, 2017  2 pm Eastern

Governance of Long-Term Digital Information (for state CIOs and other IT staff)
Tuesday, May 23, 2017  2 pm Eastern

Best Practices in Digital Preservation: International Perspectives
Tuesday, June 13, 2017
 **Special Time to accommodate European guest speakers**  11 am Eastern

For information about the entire series and to register, visit our website.

CoSA Awards Nomination Deadline Nears

Your colleagues are award-worthy, so submit your nominations today!  The deadline for nominations for CoSA Awards is May 1, with the awards presentation scheduled jointly with the National Association of Government Archives and Records Administrators Awards luncheon on July 14 in Boise, ID.  CoSA thanks Family Search for its generous support of the CoSA Awards Program.

CoSA recognizes excellence with the following awards:​

Victoria Irons Walch Leadership Award recognizes the sustained leadership and outstanding contributions of an individual or institution to the development of state and territorial archives.

Victoria Irons Walch Travel Stipend encourages the development of an emerging leader in state and territorial archives by providing one stipend annually (up to a maximum of $1,000) for an individual to attend the annual CoSA meeting.  Eligible nominees have worked in a state or territorial archives less than five (5) years AND have never attended a CoSA Annual Meeting.

Advocacy for Archives Award acknowledges an individual or organization that has made significant contributions to efforts by state and local government archives to ensure the preservation and availability of the American historical record.

CoSA-NHPRC Award of Merit offers a great opportunity to recognize and publicize the excellent work of State Historical Records Advisory Boards. Projects and programs may be either one-time or ongoing, and SHRABS are encouraged to self-nominate.  Archivist of the United States, David Ferriero, will be on hand to present this award at the annual meeting in Boise!

Rising Stars Award acknowledges outstanding contributions by individual staff members or teams to their state archives and constituencies, or to CoSA. 

CoSA-Ancestry Leadership Award, sponsored by Ancestry, assists CoSA with its strategic plan commitment to facilitate next generation leadership development by providing a reimbursement for individuals or groups of mid-level managers in state and territorial archives to help develop their professional potential and prepare for advancement. - Due November 1

Check the website for nomination forms and additional information. Contact Anne or Barbara with questions.

Welcome, New State Archivist!

Beth Shields was appointed as Kentucky State Archivist on February 1.  Congratulations, Beth!

State Archives Staff Receive SAA DAS Certificates

Two state archives staff, Aly Jabrocki, Colorado State Archivist, and Suzanne Stasiulatis, an Archivist in the Digital Archives and Records Divisio at the Pennsylvania State Archivist, recently completed training and received certificates through the Society of American Archivists (SAA) Digital Archives Specialist Program.  

Aly said,
 "Colorado State Archives is in the beginning planning stage of developing a Trusted Digital Repository and is actively digitizing its first major collection. The certificate helped me identify what steps need to be done to ensure the State's digital records will be preserved and accessible for future generations. The classes also provided a great opportunity to network with other institutions."  

Suzanne received some funding from SERI to help with completion of the certificate, and said, "The Digital Archives Specialist (DAS) program gave me a broad knowledge base of tested concepts, while delving into specific concentrated topics that tend to be pain-points for digital archives."  Read Suzanne's guest blog on the CoSA website for more insight into this valuable training.

Action Alert for FY 2018 Budget
Contact Congress Now!

CoSA issued an action alert on April 10 about the federal budget. The President’s proposed FY 2018 budget was recently sent to Congress, with the full budget proposal expected soon. CoSA requests that its members take action to contact Congress, in support of the National Historical Publications and Records Commission, the Institute of Museum and Library Services, the National Endowment for the Humanities and the National Archives and Records Administration.  For complete details on contacting your representatives, see the full action alert.


CoSA's new conference call service offers state archivists a forum to discuss topics of mutual interest and concern in an informal and confidential way. State archivists can contact CoSA when they have a topic they would like to discuss with their peers and staff will set up a conference line or an online meeting space and get the word out to your 55 colleagues. The initiating state archivist will get all the information for starting the meeting and will be responsible for starting and moderating the discussion - no CoSA staff will be on the call with you.  

If you have a topic and would like to schedule a call, please contact Anne.

April 17-21
Endangered Data Week
Watch CoSA social media for #EndangerdData

April 23-24

CoSA Mid-year Board Meeting  Washington, DC 
July 12
CoSA Annual Meeting  Boise, ID
July 12
Half-day SHRAB Symposium at
CoSA Annual Meeting  Boise, ID
July 13-15
NAGARA Annual Meeting  Boise, ID
Early Bird Registration ends April 30
July 23-29
SAA Annual Meeting  Portland, OR
Early Bird Registration ends July 6
October 25-26
National Digital Stewardship Alliance  Pittsburgh, PA 
November 6-8
Best Practices Exchange  Boston, MA
Jointly hosted by the Massachusetts Archives, the John F. Kennedy Presidential Library, the Edward M. Kennedy Institute for the United States Senate, and the Massachusetts State Library.

National Endowment for the Humanities:

May 2 - Preservation and Access Education and Training 
May 2Preservation Assistance Grants - Smaller Institutions
June 7 - Digital Projects for the Public
June 8 - Research and Development
July 20 - Humanities Collections and Reference Resources

National Historical Publications and Records Commission:

June 14 - State Board Programming Grants
July 6 - Digital Edition Publishing Cooperatives

State Archives in the News

An Attempt To Save South Carolina's Historical Documents Is Destroying Them

Patrick McCawley and State Archivist Eric Emerson of the South Carolina Department of Archives and History discuss the harmful effects of lamination on historical documents with South Carolina Public Radio.

Tennessee Treasures at Risk 

Secretary Hargett Says Library And Archives Can’t Afford More Funding Delays

State Libary and Archives Bursting at the Seams
The Tennessee State Library and Archives continues to seek to fund construction of a new building, and to attract positive press attention.

The Maine State Archives and Maine State Library recently launched Digital Maine, a transcription project to make Maine's records more accessible.  The Maine State Archives staff are featured in a news video about the project. 

Louisiana's Archives in 'State of Emergency,' Historians Say

Louisiana's archival and historical records are in a state of emergency. Their destruction "would represent nothing less than a devastating and irreparable loss" of the state's historical and cultural heritage, according to historians who recently gathered for the Louisiana Historical Association's annual conference.

 A priceless piece of Minnesota's history is now online

Found in a landfill, then kept in a family's attic for sixty years, a photo album that documents the construction of Minnesota’s state Capitol between 1896 and 1905 was acquired in 2015 by the Minnesota Historical Society. Photographs from the album are now digitized and available on the Historical Society’s website

Video: State Archives implosion rocks downtown

The Georgia Archives is safely located in Morrow, Georgia, but the former home of the Georgia Archives is downtown Atlanta is no more.  The 14 story marble building, commonly know as the "Ice Cube", was demolished in a planned implosion on March 5th.  Built in 1965, the building housed the Georgia Archives until its move to Morrow in 2003.
Alabama Announces Bicentennial Celebrations

As part of the state's bicentennial,  Making Alabama: A Bicentennial Traveling Exhibit will start in 2018 and be based on the Museum of Alabama at the Alabama Department of Archives and History. It will travel to all 67 counties in partnership with the Alabama Humanities Foundation.

Want More News?
Follow CoSA on Social Media!

Social media is a great tool to share information about our state archives. Follow CoSA on Facebook and Twitter,  and we'll follow back and share your social media posts.  Instagram is coming, so look for CoSA there soon.  For more information, or to share your site with CoSA, contact Barbara.
Great Promotion!

New banner at the Texas State Archives advertising the Texas Digital Archive.

Have a promotional picture to share? Send to Barbara.
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