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July 8, 2019

Headquarters News

Janice Dekoff, Executive Director

NYS Library Construction Aid
Reminder! Please submit the following to Janice Dekoff via email ( or CCLS Delivery (Attn: Jan) by July 15, 2019:
o Intent to Apply Form
o Facility Plan (optional) o Contractor bid/quote (submit only one and can be informal)
o State Historic Preservation Office approval if your library is more than 50 years old or is eligible for one of the exemptions on SHPO Attachment A 
o If the library doesn’t own the building or land, it must certify that the lease agreement stands for a minimum of 10 years from the anticipated date of project completion.

Libraries will be given the chance to present projects to the CCLS Board for consideration on July 27.  You must have a site visit before July 27, schedule one now!

New NYS Election Law: Employee Voting Rights

As a part of the new State budget changes have been made to the New York State Election Law that governs employee voting rights.This law covers only elections overseen by the Board of Elections (i.e.; not school budget or local elections…like library votes) so for 2019 the two times this law will be in effect will be for the Tuesday, June 25 primary and the Tuesday, November 5 general election. This law applies to all libraries regardless of if they are school, special, or association.

New York State Election Law
§ 3-110. Time allowed employees to vote. 1. A registered voter may, without loss of pay for up to three hours, take off so much working time as will enable him or her to vote at any election.

2. The employee shall be allowed time off for voting only at the beginning or end of his or her working shift, as the employer may designate, unless otherwise mutually agreed.

3. If the employee requires working time off to vote the employee shall notify his or her employer not less than two working days before the day of the election that he or she requires time off to vote in accordance with the provisions of this section.

4. Not less than ten working days before every election, every employer shall post conspicuously in the place of work where it can be seen as employees come or go to their place of work, a notice setting forth the provisions of this section. Such notice shall be kept posted until the close of the polls on election day.
Member Library News
Fluvanna Free Library

Two categories are featured: Short Story (less than 3,000 words) and Poetry. The contest is open to all ages, however is being anonymously judged by adults, who are teaching professionals. There is no submission fee. Name and contact information must be submitted with each piece of work.
System Staff News

Celebrate the 50th Anniversary of the Apollo 11 Moon Landing and the First Steps on the Moon – July 20, 1969
  1. Create an event to watch the live webcast of the anniversary.  This live webcast is brought to you by the American Museum of Natural History and the STAR Library Network’s NASA@ My Library program.
Webcast Information
Date/Time: July 15, 2019 | 4:00pm EST – 5:00pm EST
Webcast URL:
  1. Share the STEM Activities available at this link - (scroll to the bottom) - Moon Mythbusters - Penny Moon investigation - Earth’s Bright Neighbor - How Far is the Moon – and more.  Plus a Marvel Moon comic book.
  2. Find more STEM activities at the Universe of Stories STEM Activity Clearinghouse -
                                          A Summer Event for kids and adults alike!

Summer Reading Elevator Speech
Memorial day is around the corner, and for those of us who work in children’s services at public libraries, this means Summer Reading. Traditionally, summer is a time we encourage children to read (often for prizes),  help children meet their page-total goals, and ramp up our child-centered program offerings. It’s one of the most fun, exhausting, and rewarding times of the year to be in this field. Because of this focus in children, it’s also an excellent time to advocate for services to children and their families. We have a myriad of positive stories to share, as discussed in a blog post from last summer, and often a willing and eager audience in the many families that visit our libraries.

Sharing our stories is vital.  It is even more vital in light of the 2018 OCLC report From Awareness to Funding.  

According to the report,  the belief that “libraries just aren’t as important in kids’ lives as they once were” has risen from 24% of respondents in 2008 to 36% of respondents in 2018.  In the same vein, those who see the library as “an excellent resource for kids to get help with homework” has fallen from 71% in 2008 to 51% in 2018.

The rise in the perception of the library’s irrelevance to children’s lives is startling.  We are still providing the essential services we were a decade ago, and expanding our offerings and partnerships all the time.

In my library, and libraries across the country, we don’t simply offer readers advisory and prizes during the summer. We have free snacks and lunches, free tutoring, and free camps on top of our more traditional programming. These initiatives provide children most in need access to services traditionally filled by schools when those schools close for break.  We are meeting a vital need in the community. Feeding children who would go hungry is not irrelevant or unimportant. It is quite the opposite.

We know our services are just as vital as they ever were. So how do we lower that 36%?   One ways is through summer advocacy.

Before you dust of your trusty Summer Reading elevator pitch, be sure to look at the breadth of services you offer and the positive outcomes those services have for children. Summer is not simply about books and reading goals.

Everyday Advocacy has a great formula for an elevator speech. You can find it here.  

“I help [target audience] [verb phrase] at the library so that [proven, expected positive outcome for target audience.]”

When someone at the grocery, park, or community council meeting asks “what do you do,” don’t just say “I’m a children’s librarian.” Talk about some of the amazing programs and services you will be offering your youngest patrons this summer. Try “I help children get a nutritious meal in order to combat childhood hunger and thus lessen the summer achievement gap.”  Practice your elevator speech. Summer will be here before you know it, and, if your library is anything like mine, you won’t have a shortage of fantastic initiatives about which to speak.

Bridgid Gallagher-Sauter, Advocacy and Legislation Committee

Valle’s idea – “I help children stay engaged with reading and learning during the summer to help prevent the ‘summer slide’ – losing some of what they learned in school last year.”


July 15: 2pm  Free Webinar Serving Individuals with Autism
Over half a million individuals on the autism spectrum will become adults in the next 10 years. However, there is a lack of resources and services to meet the needs of this group, in particular, older individuals on the spectrum. In this free one-hour webinar, Carrie Rogers Whitehead will go beyond sensory story time and provide practical recommendations on ways that libraries can better serve this growing population. Webinar participants will learn more about this group's needs and receive actionable guidance on ways to provide autism-friendly customer service, technology, and programs at the library.

July 16: Library Day at Chautauqua Institution: LIBRARY PERSONNEL, TRUSTEES and VOLUNTEERS may obtain a free Library Day Pass (good from 7 a.m. to 8 p.m.) and complimentary Main Lot Parking on Library Day.

July 19 State University of New York at Fredonia
 Identifying the materials in archival collections and understanding how to prioritize preservation is an integral part of collections care and management. Audiovisual materials can present particularly challenging issues and require specialized skills for appropriate care. This workshop will address the different types of audio, video, and film media most frequently found in collections, discuss each format’s associated preservation risks, and introduce methods of prioritization. In addition, the steps that drive a successful audiovisual digitization project from start to finish will be outlined and discussed. Hands-on activities will give participants the chance to use what they have learned, and will provide opportunities for discussion of real-life challenges faced by those responsible for the stewardship of audiovisual materials.
Understanding Archives: An Introduction to Archival Basics
Presenters: Anastasia Matijkiw, Program Manager, DHPSNY
Amelia Parks, Archives Specialist, DHPSNY
Times: Registration: 9:15 am – 9:30 am; Program: 9:30 am – 3:30 pm
CCLS Website

System Headquarters
106 West Fifth Street
Jamestown, NY 14701
Fax: 716-484-1205

Valle Blair, Youth Services,  Delivery, Interim Outreach Coordinator x230 
Wendy Crawford, Processing and ILL x250
Janice Dekoff, Executive Director x 228
Megan Disbro, Digital Services x251
Kathy Gustafson, Business Office x254
Carolyn Hughesman, ILS Specialist x259
Mike Jones, IT Manager x257
Chris Spink, Technical Services Supervisor x248
Jackie VanOrd, Tech Services and Deposits x250

All emails are first initial last name
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